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Purchase

When an expense is approved or received it is possible to create a purchase document directly from the expense when Purchase is selected as Expense Type.

Purchase Creation​

All information from the expense is automatically transferred to the purchase document (invoice or credit memo).

  • Vendor information related to vat-setup and buyer country.
  • Payment information used for correct payment like due date and banking account (FIK-code in Denmark)
  • Purchase lines, with prices, items, and quantity to support warehouse management.
important

It is only possible to create and post the expense when the balance of the accounting lines is equal to the documents total amount. The buttons in the action bar will become editable, when balance becomes zero.

Posting a purchase document​

You can choose to Post or create the purchase document. If you post [F9] the expense directly from the expense card, it will first create the purchase document and try to post it afterwards automatically.

Purchase Order​

It is possible to relate an existing purchase order (PO) to the incoming document. When the PO is updated with a vendor Invoice number, the link to the incoming document in Expense720 is established.

It is also possible to link the PO directly from the incoming document. Make a lookup from the Purchase Document field and select the PO from the vendor filtered list.

When a purchase document is created or related to the expense it is possible to post the incoming document from the expense card or automatically from the purchase document.